VENDOR AND BOOTH INFORMATION

No festival would be complete without vendors...food, T-shirts, books, and more! For more information about vendor opportunities, instructions, and fees contact vendors@nehemiahfest.com.

The “Nehemiah Fest” is a community event that has been established to promote Christian unity in and around the Kansas City Northland. This event is sponsored by the Nehemiah Festival Planning Team in cooperation with several local Christian business and churches. Nehemiah Fest is scheduled for September 19-21, 2008 at Smith’s Fork Park in Smithville Missouri. This event includes three days of camping, family fun and will feature live Christian music, speakers and entertainment on three different stages simultaneously. Churches and affiliated ministry groups are invited to participate in this unique Christ-centered event. You are encouraged to set up a booth and show up in force! All Christian owned Businesses, Organizations, Merchandise and Food vendors are also invited to participate in this event. For more information, please visit our website at www.NehemiahFest.com

Vendor space will be available for assignment upon approval of the registration submission. Registrants will be required to provide their own tables, chairs, tents and enclosures and will be responsible for maintaining the space during the festival. Access to electrical outlets will be available in our designated vendor areas. Extension cords will NOT be provided. Upon receipt of your request, we will immediately review and you will be notified by phone and or by email as promptly as possible.   

Retail merchants and food vendors will also tithe 10% of their profits to the Nehemiah Fest which will be collected at the vendor gate upon exiting the Nehemiah Festival grounds. Food vendors will also be responsible for compliance with all City of Smithville, Clay County Health Department and State of Missouri regulations. Permits may be required and are the sole responsibility of the vendor. As this is a Christian-family event, vendors will not be permitted to display, sell or distribute merchandise or products that are contrary to Christian values or that display obscene or lewd content. Do to safety concerns and local ordinances, alcohol, drugs, fireworks and firearms will not be permitted.      

 VENDOR GENERAL INFORMATION AND RESPONSIBILITIES

 1) With your registration fee, please submit  on a detailed description of any items that will be given away, raffled, or sold. Please list the approximate prices you will be charging for these items. The Nehemiah Fest Planning Team reserves the right to refuse the sale, give away or display of any item.
 
2) All booths and vendor areas are to be staffed during the entire event by your representatives. You are expected to be ready by 12 noon on Friday September 19, 2008 and should not be taken down until the event ends.
 
3) The festival will not be responsible for loss, damage or theft of any property.
 
4) Materials or literature may not be sold or distributed outside of your registered booth space. The festival management reserves the right to inspect and approve or reject all literature and materials.
 
5) All spaces must be kept clean, safe and clear of clutter at all times.
 
6) It is agreed that you, the Vendor, will defend and hold harmless the Nehemiah Fest Planning Team from all claims and liabilities for damage to property or injury to persons occurring in or about the registered booth space, failure to act, whether or not such condition, activity, or failure shall result from negligence of the party using the registered booth space.
 
7) Tents, tables, chairs and extension cords with serge protectors for booths with electricity, are the responsibility of the registered booth participant and will not be provided by the festival.
 
 
MERCHANT VENDING TERMS AND CONDITIONS
 
1) There is to be no alcohol sold or allowed on the premises or immediate surrounding areas of the festival at any time before, during or after the publicized festival times.    
 
2) There is to be no “adult” paraphernalia sold or allowed on the site at any time. This is a family-oriented event, and all merchandise must be suitable for every age.
 
3) There are to be no vehicles parked on the designated site during the event – except as may be temporarily approved by the festival committee.
 
4) Assignment of space during the event is nontransferable. Only the registered participant may use the booth space for only the purposes that have already been approved prior to the event.
 
5) Many booths may not have adequate shade. Exhibitors are encouraged to use a freestanding 10 x 10 canopy over their registered booth space. Anchoring the tent or canopy may be necessary using sandbags and or stakes when appropriate and will be the sole responsibility of the registered booth participant.
 
6) If rain occurs, no vehicles will be allowed into the designated festival site without permission by the appropriate festival personnel.  
 
7) No animals will be allowed except guide dogs used by blind persons.
 
8) Exhibitors may not utilize music, loudspeaker systems, or megaphone devices. No trailers, cars, wagons, or carts will be left in the area after unloading.  Exceptions may apply with official approval prior to the event.   

9) All exceptions to the above reference terms and conditions will need to be officially approved by the appropriate festival committee members.    

10X10 booth (1 space = $100.00 +10% for merchants over $100 in sales) *

10x20 booth (2 spaces=$175.00 + 10% for merchants over $175 in sales)*

10X30 booth (3 spaces=$250 + 10% for merchants over $250.00 in sales)*

(As a non-profit Christian event a suggested minimum 10% tax-dedcutible donation is incorporated into the fee structure to help offset site and production costs)

ALL QUESTIONS AND SENT TO vendors@nehemiahfestival.com